ELIGIBILITY AND REGISTRATION

APPLICANT / NON-FEDERAL ENTITY ORGANIZATION: Grant funds provided by the New Mexico Humanities Council (NMHC) come from the National Endowment for the Humanities (NEH). For this reason, grants issued by the NMHC are considered subawards, and organizations that receive these grants are referred to as either subrecipients and/or non-federal entities. Therefore, organizations that apply for grant funding cannot be acting as a pass-through entity (PTE), but rather must maintain an active role in project planning, project execution, money management and reporting. Subrecipients must actively manage the subaward grant funds through their organization’s bank account. Approved project expenses must be paid for using checks issued from the subrecipient’s account and must be tracked in the organization’s bookkeeping records. Because the subrecipient cannot be acting as a pass-through entity, the applicant organization cannot receive the funds, retain a fiscal sponsor fee or issue the remaining funds to an external project manager. For more information please refer to the Fiscal Agent’s responsibilities on our key project personnel page.

To be considered for funding, applicants must be a nonprofit organization, a tribal government, or a governmental institution with an Unique Entity Identification (UEI) number that is actively registered through SAM.gov. Organizations must be eligible for federal funding by ensuring the organization does not have any active funding exclusions (debarments).

Below is a list of some example organizations that fit within the field of the humanities:

libraries,
museums,
historical societies,
public radio stations,

government owned and non-profit universities,
churches and religious organizations,
and cultural centers.

Subaward grants will not be issued to individuals. Projects designed by creatives in the community must still be led by and orchestrated through an eligible organization.

Organizations interested in applying for a subaward grant must reach out to NMHC staff to schedule a consultation meeting. After reviewing the information on this website, please arrange a consultation meeting with NMHC staff to ensure that your proposed project aligns with the grant guidelines, NMHC’s mission and funding limitations. Consultations are required for both new and returning organizations. Additionally, please submit a draft budget and draft application to NMHC staff for review before proceeding to the actual application process. Final applications must be submitted through the Foundant grants management portal.

Please see the content below for more information about obtaining and registering a Unique Entity Identification (UEI) number with SAM.gov, and setting up an applicant profile in NMHC’s Foundant grants management system. All grant applications and sub-award grant reports are managed through this Foundant Grants Management Portal. If you are ready to schedule a consultation meeting or have questions along the way, please reach out to NMHC’s grants management team. Check out our staff directory for contact information.

ENABLE US TO VERIFY YOUR ORGANIZATION'S IDENTITY

Before applying for a grant, your organization must possess a current Unique Entity Identification (UEI) number, which is actively registered with SAM.gov. The UEI number has replaced the previously used DUNS number. Registration with SAM.gov allows NMHC to confirm your organization’s legal name and address, and to verify whether your organization has been debarred, a status that would exclude it from being able to receive a federal award.

CREATE AN APPLICANT PROFILE IN THE FOUNDANT GRANTS MANAGEMENT PORTAL

Once you have completed a consultation with NMHC’s staff you may begin the application process through our Foundant Grant Management Portal. If your organization does not already have a profile, you can create one. Start by filling out the Letter of Intent (LOI) form. After NMHC staff has verified that you have passed this initial screening, you will be given access to the online application.

If you have questions along the way please reach out to NMHC’s grants management team. Check out our staff directory for contact information.

POLICY REMINDER

After creating a profile for your organization, you can create an individual user profile. All individuals need to list their address as their organization's legal address. The legal address should match the address on file for the organization within SAM.gov.

POLICY REMINDER

Within an organization, the following people need to have a profile within Foundant that is attached to the organization's profile: the Authorizing Official, the Fiscal Agent, the Project Director and if applicable the Development Director.

REQUIRED CONFIRMATIONS AND INFORMATION TO CERTIFY

Within Foundant, as your organization begins filling out the eligibility screening / letter of intention (LOI) form, you will be asked to confirm the following:

My organization will not request funding to support any form of lobbying or political advocacy.
My organization confirms it has internal systems in place to prevent any violations being made to the nondiscrimination statutes.
My organization is eligible to receive grant funds and does not have any active federal funding exclusions / debarments, or active federal debt.

NOTE: Related questions may not appear as you set up a Foundant profile, as these confirmation questions are built into the individual application process.

If it is later determined that the applicant knowingly provided anerroneous certification or did not comply with requirements, in addition to other remedies available to the federal government, the National Endowment for the Humanities or NMHC may seek judicial enforcement of the certification (nondiscrimination statutes); may terminate the award for cause or default (debarment and suspension or federal debt status); or may seek civil penalties of not less than $10,000 for each failure (lobbying).

LOBBYING CERTIFICATION

The applicant certifies to the best of his or her knowledge and belief that:

No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement.
If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, Disclosure of Lobbying Activities, in accordance with its instructions.
The applicant shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subawards and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made and entered into. Submission of this certification is a prerequisite for asking or entering into this transaction imposed by subsection 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

NON-DISCRIMINATION STATUTES

The certification regarding the nondiscrimination statutes shall obligate the applicant for the period during which the federal financial assistance is extended. There are two exceptions. If any personal property is acquired with NMHC’s assistance, this certification shall obligate the applicant for the period during which it retains ownership or possession of that property. If any real property or structure is improved with NMHC’s support, this certification shall oblige the applicant or any transferee for as long as the property or structure is used for the grant or similar purposes. This certification is binding on the applicant, its successors, transferees, and assignees, and on the authorizing official whose signature appears on the application cover sheet for this proposal.

Grantees are also required to evaluate their policies and practices toward the handicapped, and grantee organizations which employ fifteen or more persons must keep on file a list of the interested persons that were consulted and a description of the areas that were examined, the problems identified, and any modifications or remedial steps taken.

NON-DISCRIMINATION STATUTE CERTIFICATION

The applicant certifies that it will comply with the following nondiscrimination statutes and their implementing regulations:

Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d seq.) which provides that no person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the applicant receives federal financial assistance.
Section 503 of the Rehabilitation Act of 1973, as amended (20 U.S.C. 794), which prohibits discrimination on the basis of handicap in programs and activities receiving federal financial assistance.
Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681 seq.), which prohibits discrimination on the basis of sex in education programs and activities receiving federal financial assistance.
The Age Discrimination Act of 1975, as amended (42 U.S.C. 6106 seq.) which prohibits discrimination on the basis of age in programs and activities receiving federal financial assistance, except that actions which reasonably take age into account as a factor necessary for the normal operation or the achievement of any statutory objective of the project or activity shall not violate this statute.

FEDERAL DEBT STATUS CERTIFICATION

The applicant certifies, to the best of its knowledge and belief, that it is not delinquent in the repayment of any federal debt.

FUNDING EXCLUSIONS, DEBARMENT AND SUSPENSION

The applicant agrees by submitting this proposal that, should the proposal be funded by NMHC, it shall not knowingly enter into any project-related transactions (as defined under lower tier covered transactions) with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by NMHC. The applicant further agrees by submitting this proposal to include without modification the following clauses in all lower tier covered transaction and in all solicitations for lower tier covered transactions:

the prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency;
where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

A grantee may rely on the certification of a prospective subrecipient that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A grantee may decide on the method and frequency by which it determines the eligibility of its principals. Except when specifically authorized by NMHC, if the participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to the other remedies available to the federal government, NMHC may terminate this transaction for cause or default.

FUNDING EXCLUSIONS, DEBARMENT AND SUSPENSION CERTIFICATION

The applicant certifies to the best of its knowledge and belief that it and its principals:

are not currently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transaction by any federal department or agency;
have not within a three-year period preceding this proposal been convicted or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or statute antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
are not presently indicted for or otherwise criminally or civilly charged by a government entity (federal, state or local) with commission of any of the offenses enumerated in paragraph (b) of this certification;
have not within a three-year period preceding this application/proposal had one or more public transactions (federal, state, local) terminated for cause or default.